DescriptionREAD TO THE END OF THIS POST IN ORDER TO GET APPLICATION INSTRUCTIONS.Our busy immigration law firm is looking for an efficient, organized administrative assistant to help our attorneys and paralegals assist clients and ensure we’re operating efficiently. You will support our team by handling administrative tasks such as scanning and filing applications, receiving and scanning mail, closing files, organizing files, and other administrative tasks. If you have experience in a similar role, work well under pressure, and are looking for a rewarding opportunity in the legal immigration industry, we want to connect with you.ResponsibilitiesAdhere to office policies and proceduresContribute to improvements in legal work, customer service, and firm profitabilitySupport team in the final stages of legal application work, which will include scanning, copying, organizing, and mailing legal applicationsCollect, sort, and scan daily mailSupport team in all aspects relating to client file organization.Maintain organization of client filesMaintain an organized and efficient office environment, including managing file systems and ensuring that common areas are tidyMay be responsible for opening the office in the morning and securing it at the end of the dayComplete other administrative tasks as needed to assist the team and ensure the firm runs smoothlyQualificationsFluency in English and other non-English languages that serve the client populations (Spanish, Portuguese, Haitian Creole, Vietnamese, Mandarin)Kind, understanding, and patient natureDependable, on-time, and able to work to meet deadlinesApplicants must have excellent organizational skillsGood computer literacy with Google and Microsoft OfficeAssociate degree or higher OR significant work experience in similar rolesMust be able to prioritize tasks with demanding deadlines and work in a fast-paced environmentProficient in basic computer software and can quickly learn to use new programsProven track record of completing projects on time in an orderly mannerRequiredPreferredJob IndustriesOther
Office Assistant
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