This vacancy is only suitable for individuals with
Translation Project management/ Project coordination experience.
Selica International Ltd is a leading organisation in the translating and linguistic support field, with a mission to provide the highest quality language services to leading businesses worldwide.
Put simply, we hire the most talented candidates and give them the guidance, resources, and opportunities they need to grow their career in an expanding environment.
Business Administration and Translation Project Coordinator
Position Summary:
The position of translation Project Coordinator &Vendor management is responsible for managing and coordinating the completion of all language projects, working with a small project management team.
Essential skills and experience required for a Project Coordinator/Manager:
The role of a Project Coordinator/Manager in a translation job is very important for many different reasons. Their responsibilities in the translation process not only ensure high quality translations but also outstanding service which delivers peace of mind for those not as experienced in dealing with such tasks. To help you better understand the crucial part a Project Manager plays in delivering a translation we’ll be taking a brief look the responsibilities that are part of their role below.
The right candidates must have a two-years minimum experience in a UK based translation companies
And ultimately must be able to carry out the following responsibilities
1. Quoting – Though in some agencies, the sales team provides costs, a Project Manager is well-placed for creating quotes. It isn’t just a question of providing some figures based on a rate card. A Project Manager will screen the text for complexities, gauge appropriate translators and analyse the text for things like duplicated copy to guarantee the word count is accurate.
2. Linguistic understanding – Understanding the text and what is required for a translating it is very important so having expert linguistic experience is vital. This knowledge is very important when it comes to accurately performing many aspects of their role. Project Managers are often the last native speaker who sees the text before translation and often pick up on anomalies that the client may not have noticed.
3. Select appropriate translators/trainers and teachers – A Project Manager must understand what a translator’s strengths are and if they have the ability to produce the desired style and standard in a translation. Appreciating a translator’s workload and knowing if they can complete the work on time is just as key.
4. Handle contractor queries – Once a project has been put into progress, the translator may have queries, from what is or isn’t to be translated to concerns about the terminology or content in general. They also even notice issues in the source text the client hasn’t. Once received from the translator, a good Project Manager will distinguish between queries the client needs to answer and those which can be dealt with internally, saving the client time and hassle.
5. Manage project timelines – Generally the turn-around time of a translation is non-negotiable and safeguarding this means managing many different aspects of the process. This includes things like receiving the original text from the client on time, handling queries effectively and selecting translators who can achieve the goals set at the beginning of the project. They will also know when time can be saved by taking advantage of different time zones or multiple translators, without of course compromising on quality.
6. Ensure quality – A good translator will have appropriate experience and be qualified to a high level. Whilst experience shows that not every translation needs proofreading, a good Project Manager will quality check their translators’ work before returning it to the client. This covers elements like un-translated text, formatting and layout and even questionnaire inserts, scales and coding.
7. Satisfy the client – On time delivery, high quality translation with the least hassle possible and all delivered with great service: this is what a Project Manager strives for and ultimately should deliver.
8. Manage and supervise a small project managers team and provide them with the necessary training and supervision
For any Project Coordinator/Manager worth their salt, these key responsibilities, combined with the right experience and skills, will see them deliver outstanding service throughout the project.
As a Vendor Manager your tasks will be extended to the following:
· To facilitate and maintain vendor relationships, negotiating rates, offering ongoing support, and finding the best available vendors to enhance our linguist’s database.
· Manage existing partnerships with suppliers
· Manage rate negotiations with existing and new suppliers to ensure services are purchased effectively and at competitive rates in support of year-on-year productivity improvements, operational cost reductions and business growth
· Manage supplier performance and utilize this to track and drive performance, ensuring feedback is given and penalties imposed in line with current guidelines
· Ensure supplier data held on the supplier portal is kept up to date
· Source candidates who meet defined criteria to work with Selica International Ltd
· Ensure that linguists considered in our onboarding process have the optimal combination of qualifications and experience
· Ensure all linguists onboarding meet all corporate directions, terms and conditions, and policies
· Take personal responsibility for ensuring that personal information is used fairly and lawfully within GDPR guidelines, report any personal data security incidents immediately and abide by the Information Security Policy detailed in the Staff Handbook
· Verifying all work carried out by linguists and monitor and verify all bills claimed
· Any other duties appropriate to the position.
The Successful candidate must Essentially meet the following criteria:
Have a minimum of 2years of experience in Supply Chain Management, Marketing, and Business Administration
• Be a brand ambassador for the Company
• Excellent verbal and written communication skills
• Proven prioritization and time-management skills
• Proven decision-making and judgment skills
• Negotiation skills
• Ability to work in a fast-paced, high-pressure role
• Process driven, highly organized with strong administration skills and attention to detail
• Focused under pressure
• Multitask
• Proactive and innovative approach
• Independent worker, willing to take responsibility
• Ability to build strong and credible professional working relationships
• Flexible approach using suitable objectives to achieve demanding short- and long-term goals
• Competency in Microsoft Office Suite and other software
If you are interested in working with us, please send your CV to [email protected]
Thank you and good luck
